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IOWA FSSD CHAIN OF COMMAND

ECI

FSP  >  Supervisor/Administrator  >  ECI Director  >  Ann Lebo and Amanda Winslow >  PJ West

SHARED VISIONS

FSP  >  Supervisor/Administrator  >  Amy Stegeman  >  PJ West

HOPES

FSP  >  Supervisor/Administrator  >  Alexius Aguiar >  PJ West

ICAPP

FSP > Supervisor/Administrator > Kyndra Johnson > Cassandra Murra

IOWA MIECHV and HOPES HFI CHAIN OF COMMAND

FSP  >  Supervisor/Administrator   >  MIECHV Contract Manager   >  PJ West

SIEDA, Thriving Families Alliance, Webster County Health Department

FSP  >  Supervisor/Administrator   >  Kristy Roosa

LSI and Lee County

FSP  >  Supervisor/Administrator   >  Alexius Aguiar

Operation Threshold & Marshall County Child Abuse Prevention Services

FSP  >  Supervisor/Administrator   >  Brynn Friedrich

Woodbury County Consortium

FSP  >  Supervisor/Administrator   >  PJ West, Interim Program Director

PROGRAM INSTRUCTIONS

• MIECHV & FSSD dual funding: For state-funded programs (ECI, Shared Visions, HOPES-HFI) that also receive MIECHV funding: programs must keep these funding streams separate and enter families into the module through which they are funded (MIECHV or FSSD).
• New primary caregiver: When the primary caregiver of a family changes, a discharge date should be noted on the original primary caregiver’s profile (which will also apply to associated child profiles). A new primary caregiver profile should be created with an enrollment date equaling the date of the change. New child profiles will then need to be created and associated with the new primary caregiver. This new family will require all enrollment assessments and reports.
• Re-enrollment: If a family exits then re-enrolls, they should be re-enrolled as a new family since otherwise it would appear as though they were being served during their break in services. Since the program will now have two records of the same family, the current one should be marked “active” in the profile status and the past profile should be marked “inactive” so that the FSP can identify the new profile when searching.
• Program Transfers: If a family moves to a new county and is enrolled in a new program, they should be discharged from their current program and entered as a new family into the new program (as their DAISEY data is meant to reflect their changes while in the program). Additionally, if a record “transferred,” the first program would lose that family’s data. With signed client consent, programs may share assessments for transferred participants via printing and sending hard copies.
  • If a family moves to a new county but is still enrolled in the same program, nothing should change (since profile information is a snapshot of the family at enrollment).
• Data Access: Statewide access: KU Iowa’s DAISEY team (on an as-needed basis), IHHS state staff (PJ West and Claire Carlson). The following individuals will have either full access or report-only access to their programs:
  • ECI-funded programs: Ann Lebo, Amanda Winslow
  • Shared Visions-funded programs: Amy Stegeman
  • HOPES-funded programs (IDPH): Kristy Roosa
  • DHS-funded programs: Cassandra Murra, Sharon Miller (report only)
  • Access within an organization: whoever the organization/program sets up. Individual DAISEY users can now be tied to a program, so security will be tighter for organizations with more than one program in DAISEY.
• Blended Family Structure in DAISEY: When parents are divorced/separated and both parents are involved in home visiting services, treat this as one family in DAISEY. To do this, choose one parent as the primary caregiver to enter into DAISEY; the other parent can optionally be entered under a caregiver profile and marked as the secondary caregiver. If other children are involved in home visiting who are not tied to both parents, these families can be split into two families. An example of this would be if the father and mother have a child, separate, and the father has a child with another women. If both children and all three parents are involved in your program’s home visiting services, these families should be recorded as two families (with each child entered only once even if they are seen with both families).
• FSSD Organization & Program Changes: If a current FSSD DAISEY organization or program requires a name change, is closing, or a new program is being funded, this Microsoft form needs to be completed: https://forms.office.com/g/r64hqbbT2Y. The deadline for beginning of fiscal year changes is mid-July. The deadline for mid-year changes is mid-November. Please utilize the DAISEY chain of command for specific dates and if you have any questions.

ASSESSMENTS AND BENCHMARKS FY23

• FY23 FSSD Modifications Training
• FY23 MIECHV Benchmarks at-a-glance

ASSESSMENTS AND BENCHMARKS FY22

• MIECHV – Other Discharge Reason & Home Visit Counts

ASSESSMENTS AND BENCHMARKS FY21

• FY2021 Benchmark Status PP
• FY21 Iowa MIECHV Targeted Benchmark Training slides
• FY21 Iowa MIECHV Targeted Benchmark Training webinar
• FY21 MIECHV Benchmark Measures at-a-glance
• Iowa MIECHV FY21 Annual Report Data Review
• Iowa MIECHV HRSA FAQs – July 2020

DATA DICTIONARY

• Iowa FSSD Data Dictionary
• Iowa MIECHV and HOPES HFI Data Dictionary

DATA SECURITY AND GOVERNANCE

• DAISEY Data Security Policy Manual
• Iowa Client Authorization Flow Chart
• Iowa Information Use Language for Notice of Privacy Practices
• Iowa Information Use Notice
• Iowa Project Structure
• Iowa Terms of Use