Report purpose:
The IOWA MIECHV PAEYS Report allows family support professionals that have been accepted to the PAEYS Program to review their incentive status at any given point in time. The standards of this report have been set in accordance to the PAEYS performance standards and MIECHV data requirements. This report SHOULD NOT be used in conjunction with the Scheduling Report.
Activities will show up in the quarter in which the activity is due.
For PAEYS requirements, consult your program supervisor.
Completion Status Categories:
Completed on Time: The task has been completed between its Date Eligible and Due Date window.
Completed Late: Today is after the Due Date and an activity has been completed after the Due Date.
Completed Early: Today is after the Due Date and an activity has been completed before the Date Eligible. Furthermore, tasks completed before their Date Eligible are counted as “Not Yet Completed” between their Date Eligible and Date Due, and then “Completed Early” after the Date Due has passed.
*Missing: Today is after the Due Date and no activity has been completed.
What is counted:
All activities of primary caregivers and their target children who are actively enrolled and have an activity due in the date range selected.
What is not counted:
The following forms are not included in the report:
- Caregiver Profile
- Child Profile
- ACEs
- Home Visit Note
When will activities show up:
Activities will show up in the quarter in which they are due for primary caregivers and target children.
For example:
| Activity: | Will show up in: |
| Enrollment Report | The quarter in which the client reaches Enrollment + 3 months (due date) |
| AOD Annual | Fourth quarter if the family is still active |
| Quarterly Report | Quarter following the service |
PAEYS Completion Status Report
Dashboard Filters
Once the filters are selected, the report will show a stacked bar graph displaying the count of activities by home visitor. Each bar lists totals of activities that the home visitor has due during the date range selected sorted by the Completion Status. A side list to the right of the table will include the DAISEY ID for a client with an activity due during the date range.
The red circle indicates the 85% cut off range which is required to receive the quarterly incentive.
To drill down into the home visitor activities, hover over Home Visitor and select the + button.
This will show all of the activities the home visitor has due during the date range selected.
Clicking on the completion status of a bar will provide the DAISEY ID and Name of the clients in the category on the list to the right of the table.
To Print: This data can be exported to an Excel spreadsheet by selecting a heading in the table (i.e. Date Due, Name, Activity, etc.). Select “Download” in the bottom right of the report dashboard and choose “Data”. Next, select “Download all rows as text file” link and the data will be populated in an Excel spreadsheet. To save the data in a spreadsheet format, use the “Save As” feature to select the save as type. Because report data exports contain all of the form data used by the report, we recommend deleting any columns from the file that are unnecessary for your review.
Review Request
If you are close to achieving 85% completion rate (between 75%-84%), but have a situation that prevented you from achieving 85% that is within programmatic guidelines, you can request a review from Kelly Schulte, kelly.schulte@idph.iowa.gov. Contact Kelly with the following information:
- Date range: Fiscal year and Quarter
- Current completion percentage
- Activity name and timing in question
- Explanation as to why the activity was not completed
- Case notes (or activity refusal) supporting the review request
Due Date Guidance
The PAEYS Report will only include due dates for primary caregivers and children in DAISEY that have something due in the selected reporting period. Consult Data Dictionary for additional guidance.
| Activity | Date Due | Will show up in: |
| AOD Annual | FY end | Q4 |
| AOD Initial | 3months from Enrollment Date | Q of Due Date |
| ASQ-3 | “timing” Date Due | Q of Due Date |
| ASQ:SE-2 | “timing” Date Due | Q of Due Date |
| EPDS Enrollment | 3 months from Enrollment Date | Q of Due Date |
| EPDS prenatal (no born children) | Child birthdate + 6-12 weeks | Q of Due Date |
| LSP discharge | Discharge Date | Q of Due Date |
| LSP Initial | 1 month from Enrollment Date | Q of Due Date |
| LSP Ongoing | every 6mo from Enrollment | Q of Due Date |
| PCG & Child Enrollment Report | Enrollment Date + 15 days | Q of Due Date |
| PCG & Target Child Annual Report | Discharge+15 days or FY End+15 days, whichever is earlier | Q1 of following FY or Q of DC |
| Parent Child Interaction Initial | 3mo from Enrollment Date or 4mo+ 30 days child DOB, whichever is later | Q of Due Date |
| *Parent Child Interaction Annual | Discharge date, FY end, or 1 day before 48 month -1 day from child DOB, whichever is earlier | Q of DC, Q4, or Q when child is no longer age eligible |
| Quarterly Report – PCG | Discharge+15 days or Quarter End+15 days, whichever is earlier | Q of Due Date or Q of DC |
| Relationship Assessment Tool Annual | FY end | Q4 |
| Relationship Assessment Tool Initial | 6mo from Enrollment Date | Q of Due Date |
*Annaul Parent Child Interaction forms completed after the due date will be considered Missing.
For PAEYS Incentive Inquiries, contact: Kelly Schulte – kelly.schulte@idph.iowa.gov